Setting Up Prepay G/L Accounts

You need two G/L accounts for prepays: one for cash books and one for accrual books. Even if you do not use one of those types of books and you do not intend to, you should set up prepay accounts for both types of books.

This procedure describes how to make an existing G/L account a prepay account. It also explains how to make Voyager hold prepays for charges associated with a particular G/L account. This is useful if, for instance, you want all prepays to be held for rent.

Before you perform this procedure, the accounts you intend to use as prepay accounts must exist. For more information, see “Chart of Accounts” in the Voyager Core Setup Guide.

To set up a G/L account for prepays

1	From the side menu, select Setup > System > Review G/L Account. The G/L Accounts filter appears.

2	Complete the filter as needed to select the G/L account you want to make the Prepay Income account.

3	Click Submit. The Account Info screen appears.

4	If the appropriate account does not appear in the main part of the screen, click its link in the navigation list on the left.

5	In the Options section, select the Prepay Holding check box.

6	Complete the Hold for field:

n	If you want Voyager to automatically apply prepays to any open charge, leave this field empty.

n	If you want Voyager to automatically apply prepays only to charges to a particular G/L account, type or select the G/L account number for that type of charge.

n	If you want to manually apply all prepays, type or select a G/L account number for a G/L account that a charge will never be created for--like a cash account or a depreciation account.

You should use the same Hold For account for both the Prepay Income and Prepay Liability accounts. Voyager uses the Hold For account for the Prepay Income account.

7	Click Save.

8	Repeat this procedure for the Prepay Liability account.