Processing Manual Checks

Use the manual checks feature to record payments made outside of Voyager. For instance, you would use this feature to record a check handwritten from a checkbook.

To process manual checks

1	From the side menu, select Payables > Manual Checks. The Manual Checks filter appears.

If you are using Voyager Construction and Job Costing, select Payable (JC) > Checks > Manual Checks. The Construction and Job Costing filter includes an additional field, which is described in this procedure with the designation “Construction only.”

2	Complete the filter:

Property Type or select a property code.

Job (Construction only) Type or select a job code.

Bank Type or select a bank account code.

Vendor Type or select a vendor code.

Or Tenant Type or select a resident or lease code.

Approved By Type the name or code for the person who approved payment.

Batch # Type the payable batch number.

Inv. Due by If you type a date, Voyager will select all payables due on or before this date.

Invoice Number Type the payable invoice control number.

Notes If you type text, Voyager will select only payable invoices with matching text in the Notes field.

Post Date Type or select the date the payment was posted.

Post Month Type the month the payment will affect the G/L (mm/yy).

3	If the filter includes user-defined fields, complete those fields in accordance with your organization's policies.

4	Click Submit. The Manual Check screen appears.

5	Make sure the Post check box is selected for each item paid with a manual check.

6	Adjust the amounts in the Amt field as needed.

7	If you are using a duplicate check number, select the Allow duplicate check number check box.

8	Type the check number, if appropriate.

9	Click Update Total if you want to view the total amount of the items to be posted.

10	Click OK. Voyager asks for confirmation.

11	Click OK. Voyager displays confirmation.

12

Click OK.