Posting Receipt Batches

Posting a receipt batch updates resident ledgers. If your organization reports cash accounting, posting receipt batches adjusts revenue or liability balances for the month of the receipts. If your organization reports accrual accounting, posting charge batches updates revenue and liability balances.

You must produce a batch report before posting. Review the report carefully. After you post the batch, the receipts become individual records. The batch will no longer exist. You will be able to review, reverse, or NSF the receipts, but you will not be able to modify them.

To post a receipt batch

1	From the side menu, select one of the following:

n	Receivables > Edit Summary Batch

n	Receivables > Edit Detail Batch

n	Payments > Edit Summary Batch

n	Payments > Edit Detail Batch

The Batch Receipt filter appears.

2	Complete the filter and click Submit. The Summary Batch Receipt or Batch Receipt screen appears.

The Declared and Entered fields must match before you can proceed. If they do not match, you must modify the amounts in the Declared fields or edit the batch.

3	If you have not already produced a report, do so. See “To generate a report for a receipt batch”.

4	Type a deposit note and change the deposit date, if appropriate.

5	Click Post. Voyager displays a confirmation message.

6	Click the top HERE link to view and print the deposit slip. For information about printing the deposit slip, see “Printing Reports”.

The default deposit slip report includes a list of receipted items, with amounts and identifying information. It does not include the MICR (magnatic ink character recognition) line. Contact Yardi for information about obtaining a custom deposit slip with the MICR line.

Additional Information

Summary Receipt Batch Procedures

Detail Receipt Batch Procedures

Shared Receipt Batch Procedures

Receipt Batch Screen Reference

Tenant	If you select an option from the Type field, you can choose a customer, owner, or vendor from the list that appears when you click the Tenant field label.
Type	Whether the receipted funds came from a customer, owner, vendor, or tenant.
Ctrl Number	Appears in the following places: l Top right of Receipt screen l Receipts navigation list
Batch Number	Appears in the following places: l Title bar of summary Receipt Batch screen l Top right of the Receipt screen l Receipt Batch navigation list l Right of the Batch Description field on the Batch Receipt or Summary Batch Receipt screen (labeled Ctrl#)
mm/yy	Post month and year.

Additional Information

Adding Receipts to an Existing Batch Using Summary Mode

Editing Receipts in an Existing Batch Using Summary Mode

Deleting Receipts from a Receipt Batch Using Summary Mode

Adding Receipts to a Receipt Batch Using Detail Mode

Editing Receipts in a Receipt Batch Using Detail Mode

Deleting Receipts from a Receipt Batch Using Detail Mode

Deleting a Receipt Batch

Generating a Receipt Batch Report

Posting Receipt Batches