Manually Creating Intercompany Journal Entries

When you process intercompany payables or receipts, Voyager creates intercompany journal entries in the background. When you manually process an intercompany journal entry, Voyager adds intercompany line items to the journal entry rather than creating a new journal entry in the background.

Intercompany journal entries differ from standard journal entries in the following ways:

l	The Intercompany check box must be selected on the Journal Entry screen, to tell Voyager to add intercompany line items to the journal entry when you click Save.

The Intercompany check box is available only for new journal entries; you cannot convert an existing journal entry to an intercompany journal entry. Voyager deselects the Intercompany check box after the journal entry has been processed, because no further intercompany processing is required.

l	The Balance Account field must be empty.

l	The Interco Table must include an entry of the Journal or All type that establishes the intercompany relationships for the entities included in the journal entry.

For information about setting up intercompany relationships, see “Defining Intercompany Relationships”.

l	Prior to saving the journal entry, the last detail line must be for the funding entity, and the other detail lines must be for funded entities. Detail lines for the funded properties must be balanced by the detail line for the funding property.

When you click Save, Voyager queries the entity in each detail line, and adds lines for intercompany accounting. After it adds the intercompany line items, the last line of the journal entry will not necessarily be for the funding entity, and the other lines will not all be for the funded entities.

l	You must modify the total declared for the batch after saving the journal entry, because saving adds details to the journal entry.

The following procedure provides instructions specific to intercompany journal entries. For general information about creating journal entries, see “Creating Journal Entry Batches”.

To create an intercompany journal entry

1	From the side menu, select G/L > Create Journal Batch. The Batch Journal Entry filter appears.

2	Complete the filter.

Leave the Property field empty to avoid having to change the Entity fields on the Journal Entry screen. The intercompany journal entry will include at least two entities: the funding entity and at least one funded entity.

3	Click Submit. The Journal Entry screen appears.

4	Complete the top part of the screen, leaving the Balance Acct field empty and selecting the Intercompany check box.

This procedure describes only the fields important to intercompany journal entries. For information about the other fields, see “Creating Journal Entry Batches”.

5	Complete one line for each debit or credit. The debits or credits for funded entities must balance with a debit or credit for the funding entity. The last detail line must be for the funding entity.

The Interco Table must include an entry that establishes the intercompany relationship for journal entries. For information about setting up intercompany relationships, see “Defining Intercompany Relationships”.

6	Click Save.

Voyager queries the entity in each detail line, adds lines for intercompany accounting, updates the total, and displays either the next journal entry screen or the batch header screen. The graphic below shows what the screen looks like if you return to it.

7	When you have entered all the journal entries in the journal batch and the batch header screen appears, adjust the total declared to reflect the change in the total for the journal entry.

8	Complete processing of the journal entry as described in “Journal Entries”.