Distributing Comprehensive Deposit Interest

After you have calculated and posted deposit interest, you can distribute the interest to the resident.The interest-distribution procedure does the following:

c	Totals the interest calculated since the last distribution

c	Creates a charge batch with a negative charge for each resident who will receive an interest distribution

c	Posts the negative charge batch

c	Posts the data to the resident ledger and reduces the interest-accrued subledger by the amount posted to the resident ledger

c	Distributes the interest in accordance with the default distribution method selected for the deposit rule:

Distribution Method	Effect
Credit Charge	Leaves the negative charge on the resident ledger so that it can be applied against a future charge.
Check	Creates a new refund charge, applies the negative charge to it, creates a payable invoice for the payment, and posts the payable. You can then issue a check to the resident.
Increase Deposit, Balance to Check	Updates the deposit based on the deposit rule, matching the charges for the specified charge codes as of the number of days specified after the date in the To Date field. The new deposit charge is the total of all lease charges then active for that resident that uses a charge code with the type of Rent. Then, Voyager creates a charge batch for the increased deposit and applies the negative charge to the deposit. The remainder, if any, is applied to a new refund charge. Voyager creates and posts payable invoices. You can then issue a check to the resident.
Increase Deposit, Balance to Credit Charge	Updates the deposit based on the deposit rule, matching the charges for the specified charge codes as of the number of days specified after the date in the To Date field. The new deposit charge is the total of all lease charges then active for that resident that uses a charge code with the type of Rent. Then, Voyager creates a charge batch for the increased deposit and applies the negative charge to the deposit. The remainder, if any, is left as a negative charge on the resident ledger.

If you are using the Voyager Canadian Residential Regional Module (CRRM), you can increase deposit amounts through the rent-increase feature in CRRM or through the Comprehensive Deposit Interest Management feature. Do not increase the deposit using both features.

When you distribute deposit interest, you can save the distribution or continue to post the distribution. If you save the distribution, you can post it after you have reviewed the information.

You can also delete the saved worksheet prior to posting, if needed. After a worksheet is deleted, you can create a new distribution worksheet for the same property and period.

How to...

To distribute deposit interest

To delete a saved deposit interest distribution worksheet

To distribute deposit interest

1	From the side menu, select Residential > Deposit Interest > Distribute Deposit Interest. The Distribute Deposit Interest screen appears.

2	Complete the screen, as needed:

Property Type or select a code for one or more property or property lists.

Unit Type or select a code for one or more units.

Resident Type or select a code for a resident.

Resident Status Select one or more resident statuses.

To Date Type or select the date from the To Date field that was used for the deposit interest calculation.

Trans Date Type the date you want the transactions posted.

Post Month Type the month you want the transactions posted.

Override Distribution If you have made a change to the distribution by editing the Credit Amount, Refund or Update Deposit fields, and you want to keep the changes, select No. If you want to return to Voyager's default distribution, select Yes.

This is applicable to saved worksheets only. If you select Yes, Voyager overrides the manual changes.

Force Distribution If you want to distribute interest to everyone, regardless of the date specified in the Post Dep Int Date field in the deposit interest rule.

This option is intended for when you are transferring management of a property and you want to distribute all deposit interest.

3	Click Submit. A table showing the residents that can receive a deposit-interest distribution appears.

4	If you want to change the refund amount for a specific resident, type the amount of the refund in the Refund field.

5	If you want to increase the deposit amount for a specific resident, type the new amount in the Update Deposit field.

6	For each resident who should receive a deposit-interest distribution, select the corresponding Post check box for each resident who should receive a deposit distribution.

If you want to select most of the residents in the list, click the Select All button and then clear the Post check box corresponding to each resident that you do not want to include in the distribution.

7	If you want to save the distribution without posting, click Save.

8	If you want to complete the distribution, click Save and Post. Voyager posts the transactions to the resident ledger and distributes the interest.

9	If the method in the Default Distribution field for this rule is either Check or Increase Deposit, Balance to Check, follow standard Voyager procedures for processing checks or electronic payments. For more information, see “Payment Procedures”.

To delete a saved deposit interest distribution worksheet

1	From the side menu, select Residential > Deposit Interest > Distribute Deposit Interest. The Distribute Deposit Interest screen appears.

2	Complete the screen, as needed:

Property Type or select a code for one or more property or property lists.

Unit Type or select a code for one or more units.

Resident Type or select a code for a resident.

Resident Status Select one or more resident statuses.

To Date Type or select the date from the To Date field that was used for the deposit interest calculation.

Trans Date Type the date you want the transactions posted.

Post Month Type the month you want the transactions posted.

If you posted the deposit interest distribution, you cannot delete the distribution worksheet. You can use the Reverse Deposit Interest Distribution feature to delete a posted distribution. For more information, see “To reverse a deposit-interest distribution”.

3	Click Submit. A table showing the residents that can receive a deposit-interest distribution appears.

4	Click Delete. A confirmation request appears.

5

Click OK.