Closing the Data-Entry Month for Specific Properties

For auditing or other purposes, your organization may use property data-entry months ahead of or behind the program operating month. If your organization is using separate data-entry months for properties, use this procedure to advance a property's data-entry month without advancing the program operating month.

You can close the receivable, payable, and journal months separately. You can view the A/R, A/P, and journal months for a property in the Accounting Control section of the Property Control screen. You open the Property Control screen by clicking the Property Control link in the Functions menu of any Property screen.

Voyager uses its operating month as the default post month for new transactions. Each property has a data-entry month that can be different from the Voyager operating month. Voyager uses the property's data-entry month for date warnings and date-related prohibitions on transaction entry. If security restricts a user to posting transactions only in the operating month, that month is the property's data-entry month. If security allows changes during a set number of months forward and backward, the starting point is the property's data-entry month. For invoices and journal entries that affect multiple properties, Voyager displays date warnings or prevents data entry for each line item on the transaction.

If your organization uses separate data-entry months for each property, each property's data-entry month advances only when you use Close Property. You must use this procedure for each property or property list.

To use this procedure, the Manual Property Close check box must be selected in the Accounts & Options screen.

If you post commissions or late fees, complete these tasks before closing the data-entry month for a property.

To close the data-entry month for a property

1	From the side menu, select G/L > End Period > Close Property. The Close Property filter appears.

2	Complete the filter:

Property Type or select the code for a property, properties, or a property list.

Close Month Type the data-entry month and year you want to close (mmyy).

Function Select the transaction types you want to close: All, Receivable, Payable, Journal, or Rec/Pay (receivables and payables).

3	Click Submit. Voyager closes the data-entry month and displays confirmation.