Applying Postdated Cheques

When rent is due at the beginning of a month, the property manager applies the postdated cheque for that month. Applying postdated cheques creates an unposted receipt batch. For information about posting a receipt batch, see “Posting Receipt Batches”.

Users who perform the Apply Postdated Cheques procedure must have permission to create and edit detail receipts. They can apply postdated cheques only for properties to which they have access. For information about setting permissions, see “Default Menu Sets and Data-Access Permissions” in the Voyager Core Installation and Administration Guide.

A postdated cheque gets applied against a charge in the following order:

l	If a charge code is indicated on the PDC record:

n	the PDC is applied to unpaid charges with the charge code, oldest first

n	if a balance remains it is applied to the prepay account held for the charge code

l	If there is no charge code on the PDC record:

n	the PDC is applied to unpaid charges following the charge payment sequence set up in Accounts and Options

n	If the charge payment sequence is not set up or a balance remains after paying all unpaid charges in the charge payment sequence, the PDC is applied to any other unpaid charges, oldest first

n	If a balance remains, it is applied to the prepay account

If Receipts to Newest Charges is selected in on the Property Control screen, the PDC is applied in the same way, however, newest charges are paid first rather than oldest.

To apply postdated cheques

1	From the side menu, select Receivables > Postdated Cheques > Apply Postdated Cheques. The Apply Postdated Cheques screen appears.

2	Complete the filter, as needed.

Property Type or select the property code.

Building Type or select the building code.

Resident Type or select the resident, lease or owner code.

Cheque Date Type or select the earliest and latest dates for the cheques.

Post Month Type the month to which to post the postdated cheques. Voyager creates one detail receipt batch each time you perform this procedure. If you want to post to multiple months, you must perform this procedure once for each post month.

3	Click Submit. A table below the filter appears

4	To exclude a record from being applied, select the Exclude check box.

5	To apply the postdated cheques and create the receipt batch, click Post. A confirmation request appears.

6	Click OK. Voyager creates an unposted receipt batch. The Unposted Receipt Batch Report appears.

If the Payment Method on the Resident, Lease or Owner is set to anything other than “Any” a warning will appear to check the payment method. The postdated cheque will not be applied for that tenant.

7	Post the receipt batch. For information about posting a batch, see “Posting Receipt Batches”.

Receipt batches for postdated cheques appear in the Batch List preceded by a colon and the letters PDC, like this: :PDC 08/14/06 09:04

Additional Information

Postdated Cheques Procedures

Posting Receipt Batches